Worked example
A roll trader's first 90 days.
A made-up film and foil roll trader's first three months on Ordence: a Tally import, a stock list that had to balance, slitting, a shade check at dispatch and a 12-week cash forecast.
Composite, not a customer. This business is synthetic. Every figure and date is a sample, not a customer's data, and no outcome was measured at a real business.
The business
Who they are and what they sell.
About 35 people: one godown with a slitting machine, six in sales, and an accounts desk running Tally for the CA. They trade BOPP and polyester film, thermal lamination film and hot stamping foil, bought as master reels and slit to buyers' widths.
Before Ordence, enquiries sat in a register and stock in an Excel list updated on Saturdays. On a call, no one could say if a 300 mm reel in an approved shade was on the rack.
Days 1 to 30: get the records in, and make them agree
Tally data, the stock list, a label on every reel.
Tally import
Customers, suppliers, ledgers and open bills came in from TallyPrime as XML, for both of the owner's companies, and the party list was checked against Tally. Tally stayed for the CA; entries go back as Tally-ready XML.
No party was retyped, and accounts kept the tool their CA expects.
An Excel stock upload that must balance
The Saturday list went in as it was. The upload refuses stock until the numbers agree. Here the sheet listed 1,284 reels, but its rack subtotals came to 1,291: seven reels sat under two racks. They were fixed and the register opened at 1,284.
What it means: the opening count added up, with the seven double entries fixed first.
Reel register and labels
Every reel got a record (status, rack, width, shade, mill lot) and a barcode and QR label. From then on, stock moved by phone scan, into a history that cannot be edited.
Sales can find stock by shade, width or rack while the buyer is still on the phone.
Days 31 to 60: sell from the register
Leads, quotes and slitting, on the same reel records.
IndiaMART leads into the pipeline
With the business's own IndiaMART key connected, enquiries arrived instantly and by a check every 15 minutes, along with JustDial and Google Form leads. Each was assigned in turn, scored by rule, and moved through stages including a sample. An enquiry untouched for 30 minutes alerted the owner. Sample: 212 enquiries in 30 days, 168 from IndiaMART, 44 from elsewhere.
Every enquiry has a named owner and a clock running.
Quotations with a margin snapshot
A buyer asked for 40 reels of 300 mm by 3,000 m film, 900 m² each. Landed cost was ₹14.20 per m², so one reel's material cost ₹12,780. The offer was ₹17.50 per m², or ₹15,750 a reel: a margin of ₹2,970, or 18.9%, under the 20% floor. So the quote went to the owner before it could be sent. For 40 reels: taxable value ₹6,30,000, CGST and SGST at 9% each (₹56,700 each, as the buyer was in the same state), ₹7,43,400 in all. The buyer accepted the PDF through its link.
A thin deal needs the owner's sign-off before the PDF goes out.
Slitting with the waste in rupees
Master reels were 1,270 mm wide and 3,000 m long, with 15 mm edge trim each side. Four 300 mm cuts use 1,200 mm, wasting 70 mm per reel. At ₹14.20 per m², 70 mm over 3,000 m is 210 m²: ₹2,982 a reel, ₹29,820 over the ten reels needed. Adding one 35 mm cut for another open order cut waste to 35 mm: ₹1,491 a reel, ₹14,910 for the job. Blade loss (kerf) is zero here, as for razor slitting. The job was booked from the order, and each slit reel kept its parent's mill lot and landed cost.
What it means: the cut is chosen on rupees before the knife moves, and every slit reel still traces to its mill lot.
Days 61 to 90: dispatch, GST and cash
What leaves, what the books say, and the next 12 weeks.
Shade gate at dispatch
A foil buyer had approved one gold mill lot. The packer scanned a reel from another lot and the system refused it, then refused a box that would have mixed two lots. The packing note carried transporter and LR number; delivery was confirmed on a phone with signature and photo.
The wrong gold stopped at the godown door, not the buyer's press.
GSTR-2B matching
Purchase bills were matched to GSTR-2B. Sample: of 63 bills, 58 matched, 3 were missing because suppliers had not filed, and 2 differed in value. The 3 missing bills held ₹41,220 of input tax credit, shown at risk until the suppliers file.
Accounts chases three named suppliers before filing.
The MSME payment clock
Bills from micro and small manufacturers and service providers registered on Udyam carry a payment clock; traders are outside the rule. Under Section 43B(h), now Section 37(2)(g) of the Income-tax Act 2025, a late payment is deductible only in the year it is actually paid. The limit is 15 days from acceptance of the goods, or up to 45 days with a written agreement. A sample bill dated 2 February 2026, goods accepted on 4 February, 45-day written agreement: the last safe day is 21 March 2026, counted from acceptance, not 19 March from the bill date. It showed in payment approvals before then.
A late payment to a small mill does not quietly become a tax cost.
A 12-week cash forecast
Money due in, approved payments, MSME bills and an import duty payment, laid over 12 weeks. The low point was week 7, at ₹2.1 lakh, when the duty and two MSME bills fell together. The owner moved two collection calls earlier.
The owner saw the tight week seven weeks ahead, with time to act.
Day 90 snapshot
The sample figures, in one place.
| Area | Synthetic figure | Where it came from |
|---|---|---|
| Reels in the register | 1,284 at opening | Excel upload, after it balanced |
| Enquiries, days 31 to 60 | 212 (168 IndiaMART, 44 other) | Lead capture into the pipeline |
| Slitting waste, one order | ₹29,820 cut to ₹14,910 | Slitting planner, waste in rupees |
| Purchase bills checked | 63: 58 matched, 3 missing, 2 differing | GSTR-2B matching |
| Input tax credit at risk | ₹41,220 | The 3 bills missing from 2B |
| Cash low point | ₹2.1 lakh in week 7 | 12-week cash forecast |
Every figure above is a synthetic sample, not a customer's data.
What it does not do
The limits behind this example.
- Tally. By file, or through the optional connector on the Tally PC. Ordence never creates ledgers in Tally or deletes anything there.
- GST filing. GSTR-1 and e-way bill data are prepared as files to upload, and the IRN from the IRP is recorded on the invoice. Ordence files nothing on the portal.
- WhatsApp reminders. A person taps to send each one; they are not automatic.
- Manufacturing. Slitting only cuts bought reels, so there is no bill of material or work order here. A plant would use the manufacturing pack. Built, no customer yet.
Last reviewed 11 October 2026.
Your first 90 days would look different.
Start with your Saturday stock list. When you apply, say which step would take you longest, and why.
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